Our services, website or app may include links to other independent websites and services not provided by us. As these sites and services are independant they are not under our control and as such we have no responsibility for content on these sites or services and have not approved or checked their privacy notices.
For the purpose of the Data Protection Act 1998 and General Data Protection Regulation EU 2016/679, the data controller is Brick Sand Mortar Group Limited a company registered in Scotland under company number SC544 362 and Be Rented Limited SC286122 both whose registered address Cimac House, Upper Floor, 2 Coddington Crescent, Eurocentral ML1 4YF.
What information do we collect from you or ask you to provide?
We typically ask you to provide the following personal details and information:
We may be required by law to collect your personal data (to meet our obligations to prevent money laundering and fraud for example) or under the terms of any contract we have with you. If you are unable to provide the data required when requested, we may be unable to perform or provide the contract or service that we have or are trying to enter into with you in this case, we may have to cancel the product or service you have asked us to supply, but you will be notified if this is the case as soon as possible.
On what basis do we process the information we collect from you?
Under current data protection legislation, we have legal grounds to process your personal data are as follows:
Why is your information required and how will we use it?
Your personal information will be held and used in the following ways:
How long is your data stored with us
Your personal data will be retained for different periods depending on the product or service we provide you. This may be a longer period than that for which we need to hold your data to provide those services, i.e. where we are under regulatory or statutory duties to hold your data for a longer period or need to retain it in the event of a legal claim or complaint.
Who do we share your personal information with
As part of our daily business activity we may pass your data to service providers in order for us to deliver the services you expect from us. These include but are not limited to other companies providing you a service linked to our own, cloud computing host providers and technical support service providers.
We will also pass your details where necessary to your legal services and possibly the legal services of other parties to your transaction. We may also disclose your personal information to third parties:
Prior consent will be obtained from you before we share your information with third parties for marketing related purposes.
Data and information security
Your data will be held on secure servers which may or may not be located in the EEA (European Economic Area). All reasonable operational and technological measures have been put in place to safeguard your data, our content and our systems from any unauthorised access. Wherever possible any identifiable information will be secured, encrypted or minimised.
Parts of our system may be accessible by our customers and users. This access will be password protected. If you have been given a username and password which enables you to access certain parts of your data on our systems it is your responsibility to keep it confidential. Under no circumstances should you disclose or share it with anyone.
Accessing and updating your information.
It is your right to request a copy of the personal data and information we hold about you. This is known as a data subject access request. It is also your right to request that information we hold about you which may be incorrect, or which may have changed since you first told us, is updated or removed. There is no charge for this service. Please send requests to Mr Andrew Smith, Landmark Sales & Lettings Ltd, 50a London Street, Reading, Berkshire, England, RG1 4SQ – Data Protection Officer]
Deletion of your information and data
It is your right to ask us to delete or remove personal data where there is no good reason for us continuing to store and process it. It is your right to ask us to delete or remove your personal information and data where you have successfully exercised your right to object to processing (see below), where we no longer have your consent for us to process it (as explained below), where we may have processed your information unlawfully or where we are required to delete your personal information and data to comply with local law. Note, however, that it is not always possible to comply with your data and information deletion request for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Withdrawing your consent
It is your right at any time to withdraw any consent you have given us to process your personal information and data. Please note if you withdraw your consent it will not affect the lawfulness of any processing of your personal data we have carried out before you withdrew your consent. Your consent preferences can be changed at any time by contacting us at Brick Sand Mortar Group, 2a North Kirklands, Eaglesham Road, Glasgow G76 0NT.
Restricting or objecting to our use of your data and information
It is your right to ask us to suspend the use of your data and information in certain scenarios, or object to our processing your information and data where we are relying on a legitimate interest ground (or those of a third party) and you believe it impacts on your fundamental freedoms and rights, or where your data and information is being processed for direct marketing purposes. Each case will be investigated and, in some cases, where you object, we may demonstrate that we have compelling legitimate grounds to process your data and information which override your freedoms and rights.
Often your data is essential to the supply and delivery of a service provided by us to you. Please note that if you want us to restrict or stop processing your data and information this may impact on our ability to provide that product or service. Depending on the extent of your request we may be unable to continue providing you with our service.
Questions, concerns or any other enquiry relating to the way we process and use your data and information is being used can be sent to the ‘Director’ Brick Sand Mortar Group, 2a North Kirklands, Eaglesham Road, Glasgow G76 0NT.
The moving of your data and information to another organisation
If your data and information is processed by automated means where consent for us to use your data and information has been provided by you or where we used the information to perform a contract with you, it is your right to request that a copy of your personal data and information be sent to you or to another organisation, for example when you are dealing with a different service provider. These requests are free of charge. If you would like us to move, copy, or transfer your data and information please let us know by email to firstname.lastname@example.org. We will respond to you within one month after assessing whether this is possible, taking into account the technical compatibility with the other organisation in question.
Complaints about the use of your personal data and information
Complaints regarding the use of your personal data and information will be investigated. If you wish to raise a complaint on how we have handled your personal data and information, you can contact us to have the matter investigated by writing to the ‘Director’ Brick Sand Mortar Group, 2a North Kirklands, Eaglesham Road, Glasgow G76 0NT.
If you believe we are not handling or processing your personal data and information in accordance with the law or if you are not satisfied with our response to a data information complaint or request you can complain to the UK data protection regulator, the Information Commissioner’s Office. Further details can be found at www.ico.org.uk or 0303 123 1113.i
Updating this privacy statement
We will update this statement from time to time so we suggest that you review this statement at regular intervals. Where we undergo substantial changes to our privacy statement, we will endeavour to inform you directly about these changes.